Features Built Around Your Workflow
Not just a list of modules — every feature solves a real operational problem Kenyan facilities face daily.
Patient Flow Management
Patients wait too long and records get lost between departments.
Patient Registration
- ✓Auto-generated MRNs (MRN-YYYYMMDD-XXXX)
- ✓Kenya location hierarchy (47 counties)
- ✓Emergency contacts & relationships
- ✓Sensitive patient access control (HIV, GBV)
Triage
- ✓KETA color-coded priority system
- ✓Vitals-based severity scoring
- ✓Real-time queue with public display
- ✓Emergency alerts & critical SpO2 warnings
Queue & Scheduling
- ✓Room-aware clock-in for staff
- ✓Clinic session auto-open/close
- ✓Weekly roster grid with 13 shift types
- ✓Cross-facility conflict detection
Clinical Records
Paper notes are slow, illegible, and impossible to search.
Encounters & Vitals
- ✓SOAP-formatted clinical notes
- ✓Vitals recording & trending
- ✓ICD-10 diagnosis coding with search
- ✓Treatment plans & templates
Inpatient Management
- ✓Ward dashboards & bed occupancy
- ✓Admission / discharge / transfer
- ✓Auto-generated beds from ward capacity
- ✓Nursing notes & ward rounds
Billing & Revenue Cycle
SHA claims take hours, and cash collections are hard to reconcile.
Billing & Invoicing
- ✓Auto-generated invoices from encounters
- ✓Payment recording (cash, M-Pesa, insurance)
- ✓Discounts & write-offs
- ✓Revenue dashboards
SHA Claims
- ✓All 15 DHA APIs integrated
- ✓Eligibility verification at registration
- ✓Pre-auth & claims submission
- ✓Real-time claim status tracking
Pharmacy & Lab
Stock-outs, expired drugs, and lab turnaround times hurt patient care.
Pharmacy
- ✓Prescription management & dispensing
- ✓Batch tracking & expiry alerts
- ✓Stock levels & reorder points
- ✓Drug interaction warnings (AI)
Laboratory
- ✓Order entry & sample tracking
- ✓Result verification workflows
- ✓Critical value alerts
- ✓Auto-billing on order completion
Reporting & Compliance
MOH reports are manual. Auditors find gaps in data protection.
KHIS / DHIS2 Reporting
- ✓MOH 705A, 705B, 731 auto-generated
- ✓Push directly to KHIS
- ✓Custom dashboards & analytics
- ✓Facility-level & org-level views
Security & Audit
- ✓Kenya DPA 2019 compliant
- ✓Fernet (AES) encryption for PII
- ✓7-year audit trail retention
- ✓Active shift enforcement for writes
AI Clinical Intelligence
Clinicians need decision support at the point of care.
TibaBot AI
- ✓Drug interaction warnings
- ✓ICD-10 coding assistance
- ✓Care plan suggestions (KSTG-aligned)
- ✓Lab result interpretation
Offline-First Architecture
- ✓Full functionality without internet
- ✓Bi-directional sync
- ✓Conflict resolution on reconnect
- ✓Local SQLite + cloud PostgreSQL
What Your Team Actually Uses
Every screen below is from a live Vitora instance running at a Kenyan facility.
Patient Registration
Triage & Queue
Billing & Invoicing
Pharmacy
Laboratory
Appointments
Staff Scheduling
Integrations
SHA / DHA
All 15 Digital Health Agency APIs — eligibility, pre-auth, claims, status.
KHIS / DHIS2
Automated MOH reporting — 705A, 705B, 731. Zero manual entry.
M-Pesa
Direct payment processing for patient convenience and faster collections.
Walk Through Your Workflow
Pick your departments — we'll demo those modules with your actual patient flow.